Each team will be responsible to get their tournament entry fee directly to the tournament prior to the deadline. This can be done by check, but in many instances, a personal credit card may be necessary, at which point the team should cut a check to that person for reimbursement prior to putting the charges on their card.
Team Manager: In rare instances you might need to put a tournament registration fee on a credit card as a quick way to secure your teams spot in a tournament. You are NOT to carry this fee. You should immediately collect for the fee from the team parents and issue yourself a reimbursement check, this will be recorded on the Team Tracking Sheet.
The Club: Some payments to the club on behalf of the team may include facility rental fees, light rental fees, or payment for player cards and league registrations.
Coach: Most of the checks written are for the travel costs of the coach. It is extremely important that each coach receive their per diem funds, hotel and travel reimbursement several days prior to departure for each trip out of town. We do not want our coaches to undergo any financial issues.
Guest Players: Occasionally a guest player will be invited to join a team roster to fill in at a tournament or game. This is done at the coach’s discretion only – not that of the Team Manager, Team Treasurer, or team parents! As Team Treasurer your only role is to collect their fair share of the tournament/game expenses, same as what each player is contributing*. Please request contact information from your Team Manager.
*If a team has committed to and paid for a tournament prior to recruiting a guest player and the decision to register was NOT contingent upon the recruitment of guest players, the guest players will not be expected to share in the tournament registration cost. However, ALL of the players participating in the tournament, including rostered and guest players, will share equally in the coaches travel expenses.