Tournament attendance is always subject to change due to unforeseen circumstances. Sometimes tournaments are cancelled, sometimes our teams apply and are not accepted, sometimes dates change. Please remember, the Club is always trying to balance cost, competition, time on task and opportunities. There is not a perfect schedule to appease everyone’s desires, but the tournaments selected have all been recommended by coaches and deemed appropriate for each particular team.
Our teams attend US Youth Soccer sanctioned tournaments because of liability insurance coverage. Membership in WA Youth Soccer/US Youth Soccer and the resume of the club is how SSC Shadow has become the only greater Spokane member in the Regional Club League - and this level of premier soccer is what sets us apart from all other clubs in the area.
SSC Shadow Tournament Policy
Prior to tryouts, SSC Shadow works diligently to plan and advertise all team tournaments for the year ahead. Shadow requires all players to pay their fair share of tournament registration fees and coaches expenses for those tournaments advertised at the time of tryouts. At the time of tryouts, if a member is aware of a future tournament or game conflict they must notify the coach and Team Manager in writing or by e-mail within one week of accepting their place on the team roster.
If, after the first team meeting, a team chooses to add a tournament to their schedule and a player has prior conflicts and cannot attend, they are not required to pay their fair share of tournament registration fees and coaches travel expenses.
If guest players are added to the official team roster to replace missing players for a tournament, the guest players are required to pay their fair share of team expenses. If an SSC Shadow player has a conflict with an Olympic Development Program (ODP) / Elite Player Development (EPD) tournament, that player will not be required to pay their fair share of SSC Shadow team tournament expenses – whether that tournament was scheduled prior to tryouts or added later in the season.
Out of State Tournaments: In an effort to ease the burden of travel notification to member clubs when traveling to other US Youth Soccer Region IV sanctioned events, Washington Youth Soccer has eliminated the need for filing travel papers through the e-travel website effective July 1, 2013.
Instead, they ask that team managers simply email a copy of their travel roster to the Washington Youth Soccer office c/o Kristen Phillips (kristen@WashingtonYouthSoccer.org
). In order to ensure communication has been received, please save the confirmation email.
Tournament Expenses: SSC Shadow requires all players to pay their fair share of tournament registration fees and coaches travel expenses for those tournaments advertised at the time of tryouts - whether they can attend or not. If, after the first team meeting, a team chooses to add a tournament to their schedule and a player has prior conflicts and cannot attend, they have one week to notify the coach and team manager and are not required to pay their share of tournament registration fees and coaches travel expenses.
For each tournament most of all information can be found on the tournament website. Please make sure you know the field locations for the tournament and communicate all information to the team.
Tournament Checklist for Team Managers
- Registration & Entry Fee Payment: It is each team’s responsibility to register for each tournament in which they participate. This includes filling out and filing the tournament application and submitting the payment. Talk with your coach about what division your team should register; some tournaments offer a gold and silver/A & B divisions within the age groups. Be sure to register your team under its official name (Ex: Spokane Soccer Club Shadow B99-B).
Some tournaments require that the registration fee be paid by credit card. We suggest that your Team Treasurer collect the registration fee in advance and then a willing party submit the payment on their credit card with immediate reimbursement from the Team Treasurer. Please make sure this process is followed accordingly and well before each application deadline. For showcases where a team’s participation is dependent on acceptance, it is encouraged that teams apply as soon as possible.
- Travel Plans & Hotel Reservations: Be sure to book room blocks as early as possible. Review the tournament rules first. Some tournaments are “stay and play” tournaments where teams are required to work with specific travel agents and hotels to book rooms. It is vital that each team follow the rules of the tournament. If it is stay and play, the team needs to do so.
- Transportation: If the team decides to travel by bus or rent cars/vans together, please coordinate this effort as far in advance as possible.
- Tournament Rules: Forward the rules to the team coach and parents. Print a copy for the Team Book.
- Travel Expectations: Coaches will communicate to players and parents about their expectations for playing time, sideline behavior and coaching, parent and player behavior on and off the field. This is NOT your role as a Team Manager. Remind your coach to address expectations in advance, please.
- Player Cards: Player cards are most often required for check-in before every game, and at some events must be left at a field marshal’s table or with the game referee for the duration of the game. Please make sure to get the player cards to your coach 30 minutes prior to each game, and make sure the cards are picked up after the conclusion of the game.
- Official Team Roster: Be sure your Team Book includes the USYS/Washington Youth Soccer team roster. Make extra copies in case you are asked to provide one to the tournament. You may need to provide a Shadow team roster for early summer tournaments, before one can be generated by the state. Please use this generic team roster.
- Guest Players: Coaches, NOT managers, decide whether or not guest players need to be added to a tournament roster. If guest players are added to the roster to replace missing players for a tournament, the guest players are required to pay their fair share of team expenses. If an SSC Shadow player has a conflict with an Olympic Development Program (ODP) event (tournament, game, camp, etc.), that player will not be required to pay their fair share of team tournament expenses, whether that tournament was scheduled prior to tryouts or added later in the season.
- Game Schedule: As soon as possible, communicate out game schedule information to the team. This information is found on the tournament website. Continue to monitor the website for any changes or updates to the schedule as the tournament draws closer.
- Maps/Directions: Please forward a link to the tournament website to your coach and parents. Include the address and zip code of the tournament location.
- Tournament Check-In: Tournaments require all teams to check-in either the day before or the day of the event. The specifications of each check-in are posted on the tournament website or with the documentation sent via mail to the team. Be prepared to present any of the items requested, which most often includes a signed roster (generic signed Shadow roster or WA Youth Soccer Roster), player cards, and medical releases for all players. As you check-in, the tournament will likely hand you several items – including an updated schedule. Please make sure you hand off any items received at check-in to your coach. Some coaches prefer to check the team in on their own, so please communicate with your coach to organize the process.
Washington Youth Soccer State Cup Tournament:
There are four different tournaments hosted under the State Cup:
1. US Youth Soccer Washington State Championships (Highly Competitive Level)
2. Washington Youth Soccer Presidents Cup (Competitive Level)
3. Founder’s Cup (Developmental Level)
4. Recreational Club (Recreational Level)
The Club Registrar will register your team for State Cup well before the deadline. Points to remember during the tournament:
- Make certain that your team roster is complete and in the Affinity system well before the roster "freeze" date.
- Familiarize yourself with the tournament rules posted on the WA Youth Soccer website. Follow score reporting procedures.
- Do NOT give away your teams right to host a home game.
- Be certain your team book is complete and with you at each match - with the official WYS Roster and your USYS player cards.